AI Medical Scribe for Independent Practices

Finish your notes before you leave the room.

The AI-native EHR + Practice Management platform, built for independent US practices.

Record the visit and the note writes itself, with the codes already suggested and checked. You review it, you sign it, and you're done.

HIPAA-aligned  ·  BAA available  ·  Your patient data stays private and encrypted

Independent stays independent.

ClinicPilot · AI Clinical Scribe
ClinicPilot evidence review: the AI-drafted SOAP note side by side with the speaker-labeled visit transcript, with a 91% confidence score and flagged items to resolve before signing.
The problem

Documentation is eating the practice.

Most physicians lose around two hours a day to charting after the last patient goes home. Epic and Cerner cost more than an independent practice can justify, and the tools you can actually afford have no AI, no inventory, and interfaces that feel a decade old.

~2 hrs/day
After-hours documentation per physician
Charting after the last patient leaves. It doesn't bill, and it doesn't end. Physicians call it pajama time.
Industry data
49%
Physicians reporting burnout
And when physicians are asked why, paperwork and administrative burden top the list, ahead of hours and pay.
Industry data
$950+/mo
Typical stack it replaces: EHR + separate scribe + inventory + billing
A mid-market EHR alone runs $500 to $700 per provider. Add a standalone AI scribe, inventory tracking, and billing tools, and it stacks up fast.
Typical market pricing
Where it fits

One system that brings the AI scribe, a full EHR, billing, and inventory together. Priced for an independent practice.

One platform. Not four products duct-taped together.

Full EHRs, but no built-in scribe or inventory

Solid charts, but you're still paying for a separate scribe and tracking supplies somewhere else.

Scribes, but no chart behind them

They write the note, but you still need the EHR, billing, and inventory somewhere else.

INCLUDED Inventory's built in at every tier. No one else bundles it.
How the scribe works

From conversation to signed note in three steps.

01

Record the visit

Start recording with the patient's consent and just talk to your patient. There's nothing to type, and the conversation stays private and encrypted.

02

Get the note back, written

When the visit ends, your note's already drafted. Review it side by side with the visit transcript, so you know it's right before you sign.

03

Review, code, and sign

It suggests your ICD-10 and CPT codes and flags anything that might get denied, before the claim goes out. So you get paid the first time.

ClinicPilot · AI Coding Copilot
ClinicPilot coding copilot: suggested ICD-10 diagnoses and CPT procedures with confidence scores, the E/M level with its CMS coding rationale, and a low denial-risk check.

The coding copilot suggests your ICD-10 and CPT codes and checks each one against the official CMS list.

The platform

Everything the visit needs, in one place.

Scribe, coding, charting, scheduling, inventory, and phones, under one login and one bill.

AI Clinical Scribe

Record the visit and it writes the SOAP note for you, with the full transcript right beside it for review. 29 specialty templates, from primary care to behavioral health. Recording needs the patient's consent, every draft carries a confidence score, and nothing is final until you sign it.

Structured SOAP

AI Coding Copilot

Every code it suggests gets checked against the official CMS list, so it's not the AI guessing. You also get E/M leveling and a denial-risk check on every note before you sign. The E/M level follows the current CMS rules, so the visit gets billed at the level your documentation actually supports.

Checked against the CMS registry

Clinical Documentation

A real SOAP editor with sign, amend, and co-sign, plus vitals and drug-interaction checks. Amendments keep the original text with the reason logged, and every action lands on the audit trail.

sign · amend · co-sign

Scheduling

Day, week, and month views, patient check-in, and the full patient history, right where you chart. Check a patient in and their chart, timeline, and today's note are one click away.

one calendar

Inventory

Track supplies, batches, and expiry dates, catch low stock early, and raise purchase orders across every location. Stock transfers and cycle counts keep multi-location counts honest. Included at every tier, no add-on.

included, every tier

AI Voice Scheduling

Patients call your practice line and the AI answers. It books, reschedules, and confirms appointments on the phone, and the appointment lands straight on your calendar. It reads the real schedule, so it only offers slots that are actually open.

answers your phone line 24/7

Coming soon

Being built now, rolling out to practices over the coming months.
Patient portal
Telehealth visits
E-prescribing
Lab orders & results
Automated claim submission
Text & email reminders
One visit, start to finish

Watch a visit come together.

From the phone call to the signed chart, illustrated. It moves on its own, or tap through.

A booking call · illustrated
Incoming call · front desk line
ClinicPilotGood morning, Maple Family Medicine. How can I help you today?
CallerHi, I'd like to see Dr. Chen about my knee. Anything this week?
ClinicPilotShe has Tuesday at 2:40 or Thursday at 9:15. Which works better?
CallerTuesday, please.
ClinicPilotYou're all set for Tuesday at 2:40 with Dr. Chen. We'll see you then.
✓  On the calendar · Tue 2:40 PM · Dr. Chen
The scribe · illustrated
Recording · exam room
“It's been aching since Tuesday, mostly on stairs.”
“Any swelling, or does it ever lock up on you?”
AI drafting the note
SRight knee pain × 5 days, worse on stairs.
ONo effusion, full ROM, medial tenderness.
AKnee strain, likely overuse.
PRICE, NSAIDs, re-check in 2 weeks.
✓  Draft ready to review, edit, and sign
The codes · illustrated
Suggested codes · before you sign
Assessment: right knee strain, overuse. Level 3 visit.
AI suggesting codes
M25.561Pain in right knee✓ CMS
99213Office visit, E/M level 3✓ CMS
Denial risk: low · documentation supports 99213
✓  Every code checked against the CMS registry
The chart · illustrated
SOAP note · MRN-00214 · 2:38 PM
2:39 PM · draft reviewed & edited · Dr. Chen
Signed · Dr. Chen · 2:41 PM
2:52 PM · co-sign requested · Dr. M. Patel
Co-signed · Dr. M. Patel · 3:06 PM
interaction check · none found · logged
✓  Every action on the audit trail
HIPAA-aligned· BAA available· Patient data encrypted and access-controlled· Multi-factor sign-in· Full audit trail on every action

Book a demo

See the scribe run on your specialty. Tell us a little about your practice and we'll set up a time. We reply within one business day.

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